Job Description

Job Description

Job Description

General Description: The Administrative Assistant for the school plays a pivotal role by managing the main office, welcoming visitors, responding to inquiries, supporting the principal and staff, enrolling students and maintaining records.

Primary Responsibilities

• Answer and direct incoming phone calls.
• Respond to questions and requests from students, staff, parents and the public.
• Maintain the school calendar.
• Maintain paper and electronic documents essential to school operations in a secure and organized fashion.
• Enroll new and returning students in student information system.
• Collect and maintain materials for student files, including birth certificates, transcripts and 31A documentation.
• Prepare enrollment and attendance reports for pupil count and other submissions.
• Monitor completeness and accuracy of student data.
• Create and submit data files for pre-identification for all required state and federal assessments.
• Assist in the collection, compilation, dissemination, transmission and audit of pupil accounting data.
• Provide data and reports from student information system as required, including but not limited to, form letters, labels, searches, progress reports, attendance, disciplinary and compliance reports.
• Maintain appropriate inventory of school supplies and materials (e.g. forms, office supplies, etc.)
• Prepare and submit purchase requests and expense reports.
• Sort and classify incoming mail and other information for efficient disbursement to appropriate departments, including sensitive and confidential items.
• Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials.
• Serve as a role model for students and staff in demonstrating a positive attitude, appropriate attire, personal grooming, and an effective work ethic.
• Work in a professional and cooperative manner with others.
• Fulfill other tasks and responsibilities assigned by the Principal.

Essential Skills and Abilities

• Ability to understand the awareness of and sensitivity to the needs of homeless and at-risk youth that Covenant House Academy serves.
• Ability to handle phone calls and visitors with a high degree of professionalism.
• Ability to prioritize and manage competing demands.
• An aptitude and working knowledge of computer software, including spreadsheets (e.g., MS Excel), student information systems (e.g., MISTAR) and Google Suite.

Qualifications

• Associate degree is preferred, but not required.
• Administrative, clerical, accounting or equivalent experience.
• Excellent oral and written communication skills.
• Satisfactory completion of criminal history check.

This job description is a summary of the responsibilities, duties, knowledge, skills, experience, abilities and qualifications associated with this position. It is not an exhaustive list and may be changed at any time at the discretion of the executive management of Youth Vision Solutions.

Youth Vision Solutions is an equal opportunity employer. YVS will not discriminate against any otherwise qualified employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment because of race, color, religion, national origin, age, sex, height, weight, marital status, disabilities or other legally protected status.

Our goal at AcroBlue, an affiliate of Acro Service Corporation, is to provide a positive work environment for all our associates. We achieve this by developing and maintaining a cooperative working relationship based on mutual respect and understanding. Our success comes from the free exchange of ideas, creative management, the identity of problem areas, and seeking quick and equitable resolutions. AcroBlue believes these traits are essential in succeeding as a preferred employer and provider of workforce solutions.

Company Description

Our goal at AcroBlue, an affiliate of Acro Service Corporation, is to provide a positive work environment for all our associates. We achieve this by developing and maintaining a cooperative working relationship based on mutual respect and understanding. Our success comes from the free exchange of ideas, creative management, the identity of problem areas, and seeking quick and equitable resolutions. AcroBlue believes these traits are essential in succeeding as a preferred employer and provider of workforce solutions.

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