Job Description

Job Description

Project Coordinator – Events & Trade Shows

Location: Chicago, IL (Hybrid: 3 days onsite per week)

Job Type: Contract | 9–10 months (potential to convert to full-time)

Compensation: Up to $26-$28/hour

We are seeking a Project Coordinator to support the planning, coordination, and execution of a large-scale global trade show event. This role offers the chance to work on a high-profile project with significant visibility, collaborating cross-functionally to ensure flawless delivery.

Responsibilities

• Manage project timelines, deliverables, and logistics for a major industry convention
• Create and maintain event documentation, work-back schedules, and vendor communications
• Coordinate shipping, inventory, and production needs with internal teams
• Act as a key point of contact for stakeholders and ensure alignment across departments
• Troubleshoot challenges, anticipate risks, and drive proactive solutions
• Participate in post-project reviews to identify opportunities for future improvement

Qualifications

• 1–3 years of experience in event planning, trade shows, or project coordination
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Experience with project management tools (Asana, JIRA, or similar) a plus
• Proficiency with Microsoft Office Suite
• Excellent communication and collaboration skills
• Flexibility to work occasional overtime as needed

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