Job Description

Job Description

Job Description

Job Title: Performing Arts & Entertainment Seasonal Staff

Department: Programming

Reports To: Director of Performing Arts & Entertainment

Start Date: May 1, 2025

Compensation: $15 - $17.50 per hour

Position Summary : The Performing Arts & Entertainment Seasonal Staff assists in the coordination and delivery of activities and operations within the Programming Department. This person will assist in managing approximately 75-100 different concerts, programs, exhibits, and more as well as assist in administrative and clerical duties within the Performing Arts & Entertainment (PA&E) department. Please note this role does not follow typical 9a to 5p office hours.

Essential Duties and Responsibilities:

• Assist in data management, organization, and logistics for PA&E concerts, recitals, presentations, and other programs. Areas of focus include artist and musician lodging, gate passes, hospitality, meal logistics, and more
• Assist with logistics, data management and event delivery related to the Lakeside Symphony Orchestra season July 26 through August 8
• Provide information to the Program Manager as needed. Duties may include, but are not limited to:
• Manage data for check requests for PA&E
• Assist in collecting credit receipts for PA&E
• Assist in managing artist and vendor IRS Forms W-9

• Manage concert merchandise sales, before and after events, for entertainers requiring onsite merchandise personnel; Recruit volunteers as needed to assist with merchandise sales; Track and deposit all merchandise revenue; Coordinate product shipments to and from artists

• Work as part of the Hoover Stage Crew for events as needed for evening events
• As assigned on multiple dates throughout the Lakeside Chautauqua season, act as the main artist contact person and manage the event as liaison between Lakeside and the artists, sound engineer, and vendors; Attendance for the full concert event is expected; Hand deliver settlement check as needed; Deliver the pre-show welcome announcement for programs as needed
• Create PowerPoint slide shows for any concerts requiring visual content as needed
• Coordinate outreach activities with local organizations for programs as needed
• Assist with real time problem solving for challenges that arise within Programming Department
• Be proficient in Microsoft Office Suite (MS Word, Excel, PowerPoint, Publisher, Outlook, etc.)
• Assist in providing a safe atmosphere for all entertainers, guests and employees participating in programming events
• Ensure customer relations and guest satisfaction are of the highest priority for all interactions with guests and colleagues
• Filing and data management
• Other duties as assigned

Education & Experience:

Education: College upperclassmen or recent graduate/early career in arts management, general theatre, music, communication, or related field. Previous experience in live concert production is helpful.

Qualifications:

To successfully perform the duties of this role, the employee must be extremely reliable, detail oriented, possess strong organization and communication skills, function well independently as well as in a team environment, and display strong sense of initiative and work ethic. Preference given to candidates that are available on or around May 1, 2025, through the full Lakeside Chautauqua season ending on the Sunday before Labor Day.

Work Environment:

While performing the duties of this job, the employee is regularly required to lift/roll/move up to 75 lbs. Employee may be exposed to wet, cold, humid, hot conditions and may be required to work outdoors for load in. These characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lakeside Chautauqua is an equal opportunity employer.

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