Job Description

Job Description

Job Description

Office Assistant- Pearland, TX

**Hiring Immediately**

The Office Assistant will assist Account Managers with managing maintenance work orders from start to finish. They will assist in monitoring the daily progress of in-house technicians and subcontractors. They will perform office tasks to maintain customer relations and office efficiency. The role requires the use of multiple software and marketing programs. Must be tech savvy and learn quickly.

Role and Responsibilities

• Assist Facility Management coordinators with their duties, as assigned:
• Work with in-house technicians and subcontractors to check in and out of jobs, updating clients in real-time.
• Procure materials for work orders
• Create purchase orders for subcontractors and ensure compliance.
• Follow subcontractors while onsite, gather notes, photos, quotes, and invoices.
• Upload job information such as photos and notes into multiple systems.
• Enter proposals and invoices into client platforms.
• Track labor and material expenses, process receipts and invoices for each job.
• Support other departments with administrative tasks as needed.
• Assist with email correspondence and internal communications.
• Ensure the office is organized and running smoothly daily.

Skills and Qualifications:

• High school diploma or equivalent
• Previous experience in an administrative or office role is a plus.
• Customer service-oriented
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.
• A positive attitude and willingness to help where needed.

About Us

All Things Commercial, LLC is a self-performing facility maintenance company in Southeast Texas. ATC also has a subcontractor network to provide commercial services throughout Texas. ATC has been providing Houston and its greater metropolitan area with outstanding services in the facilities repair and remodeling industry.

E04JI8006bcs4079fgx

Job Tags

Similar Jobs