Job Description

Our client, a growing investment bank, is looking for an Office Administrator to be the face of their growing Chicago office and handle office management duties. In this position, you will be doing both office management and reception duties with great potential to grow in an Executive Assistant role. This role is onsite Monday-Thursday with the ability to work from home on Fridays.

Responsibilities:

• Greet all visitors and ensure they are settled in the appropriate office or meeting space; communicate with the executive assistants and business partners to ensure smooth meetings; offer refreshments
• Provide back up support to EA's when needed, including but not limited to: booking travel and managing complex calendars
• Liaison with Headquarters in New York City
• Prioritize and manage multiple projects simultaneously and follow through on all associated details
• Able to draft documents, edit presentations and assist with other preparations of materials
• Cover phone calls to the front desk; serve as back up call coverage for all other Partners
• Perform varied and at times complex and confidential administrative duties under limited supervision
• Order office supplies and maintain inventory

About You:

• Bachelor's degree
• 2+ years of experience in a corporate administrative role
• Excellent organizational skills and attention to detail
• Professional demeanor, refined interpersonal skills, and a strong service orientation
• Must be comfortable working with MS Word, Excel, and Outlook

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Work from home, Flexible hours,

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