Job Description

About Vibrant Wellness

Vibrant Wellness is a recognized leader in integrative health and wellness testing, offering cutting-edge diagnostics that empower providers and patients to take control of their health. As a key presence at major national conferences and industry events, we pride ourselves on showcasing innovation, science, and education in functional and longevity medicine.

This is a unique opportunity to get your foot in the door with a high-growth company in the diagnostic space. For the right candidate, this role has the potential to evolve into a full-time, salaried position as our event marketing initiatives continue to expand.

Position Summary

We’re looking for a proactive and reliable Event Marketing Coordinator to assist our Event Marketing Manager with the planning and execution of events. This is a high-energy, roll-up-your-sleeves kind of role that blends logistics, organization, and hands-on support. The ideal candidate thrives behind the scenes, enjoys staying organized, and isn’t afraid of a little physical work.

Key Responsibilities

• Support event execution including booth setup, breakdown, and logistics
• Assist with packing, transporting, loading, and unloading event materials
• Maintain and organize inventory in our local event storage unit (North County San Diego)
• Handle shipping needs: drop-off and pick-up from FedEx or other carriers
• Keep project management tools (e.g., ClickUp) updated with event timelines, shipping statuses, and task completions
• Track and restock promotional materials, branded swag, and booth supplies
• Travel to ~5–7 events annually (domestic travel; some overnight trips required)
• Assist with onsite logistics to ensure a seamless experience
• Perform administrative prep tasks like printing, labeling, and packing
• Communicate clearly with the Event Marketing Manager regarding needs, deadlines, and potential roadblocks

Requirements

• Must reside in North County San Diego (close proximity to storage unit is required)
• Reliable personal vehicle with capacity to transport large bins and event equipment
• Ability to lift and carry up to 30 lbs
• Detail-oriented with strong organizational and time-management skills
• Self-starter who communicates proactively and follows through on tasks
• Comfortable with flexible schedules and occasional weekend work
• Willing and able to travel for events (company covers travel expenses)

Bonus Skills (Nice to Have, Not Required)

• Experience in event coordination, marketing, or tradeshows
• Interest in health, wellness, or functional medicine
• Familiarity with FedEx, shipping logistics, or inventory tracking
• Tech-savvy with tools like ClickUp, Slack, and Canva

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