Job Description

DUTIES/RESPONSIBILITIES:

• Provides administrative support for the Human Resources department, to include assisting employees with inquiries, gathering and analyzing data.
• Prepare reports as requested by the department assistant manager, where information may be obtained from a variety of sources. Maintains databases and files updated.
• Perform administrative tasks that require documenting and following up with our domestic and foreign offices ensuring required information, documentation, etc., is obtained timely and by given deadlines.
• Ability to provide excellent customer service by properly interpreting and addressing requests, questions, or issues through our internal service ticketing system.
• Assist in reviewing evaluations as needed. Files documents accordingly.
• Assists with training-related matters, to include Monitoring training compliance completion through the learning management system.
• Following up as needed to ensure completion of required trainings. Reporting and providing support in other training matters as needed.
• Provides support in Recruitment related matters, to include receiving candidates and administering on-site assessments as needed. Attending job fairs and recruitment events.
• Provides support to other areas as needed. This includes covering Executive Assistant functions when required, such as travel arrangements, memos, scheduling, answering phones, etc.

QUALIFICATIONS:

• Recent experience (1+ yrs.) working as an Administrative Assistant in a fast-paced office environment or high School Diploma or Equivalent.
• Must have intermediate to advanced communication skills/bilingual in English and Spanish (speak, read, and write), to communicate at different levels throughout the organization.
• Intermediate skills in programs such as MS Word, Excel and Outlook.
• Knowledge of offices practices, procedures and proper usage of office equipment.
• Skill in composition and preparation of correspondence, reports, minutes and other written materials with accuracy and reasonable speed.
• Possess organizational and time management skills with the ability to prioritize. Detail-oriented.
• Ability to meet and deal effectively with the employees, executives, and the general-public. Well-developed interpersonal skills.
• Ability to perform and prioritize a variety of administrative assignments with minimal supervision. Experience working with HR related matters.

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
• Tuition & Certification Reimbursement
• Paid Time Off – (15 Days; prorated before 1st year)
• Parental Leave
• Paid holidays

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