Job Description

We are assisting our client in hiring a Human Resources Assistant - Payroll & Employee Relations in Plymouth, MN . This position is responsible for supporting both the Payroll and Employee Relations teams by performing a variety of tasks associated with processing payroll as well as producing accurate and timely maintenance of employee records.

CONTRACT TO HIRE

HYBRID (3 DAYS IN OFFICE, 2 DAYS REMOTE)

FIRST MONTH 100% ONSITE FOR TRAINING

RESPONSIBILITIES

• Perform data entry with a high level of accuracy and efficiency.
• Provide excellent customer service for our employees and others.
• Assist with various projects as instructed including data validation audits.
• Assist with and complete projects as directed by management in a timely manner.
• Maintain and file employee records for areas of responsibility.
• Back-up for direct Manager and Supervisor during their absences as well as others within the
• department as needed.
• Maintain and implement procedures for areas of responsibility.

PAYROLL RESPONSIBILITIES

• Assist in timely and accurate payroll processing for complex multi-state company.
• Track and enter payroll exceptions and review for accuracy prior to submission.
• Thoroughly review timecards for errors and other incorrect entries during and throughout the pay
• period.
• Process post-payroll activities timeline and as soon as possible following payroll completion.
• Provide support to the field regarding payroll questions, timecards, tax questions (lived-in/worked-in tax issues).
• Audit payroll and time information for accuracy at least once per week.
• Prepare co-efficient overtime calculations.
• Administer and file term notices for garnishment process.
• Organize, scan, and/or file payroll records and reports as applicable.
• Process personnel information changes as necessary (example: change of address, direct deposit, withholding changes).
• Complete weekly roster review timely with thorough tracking of changes and responses.
• Collaborate and communicate effectively with manager.
• Train managers and employees on how to use timecards and other features of the payroll system.
• Audit carrier file feeds for accuracy and errors.
• Research incorrect items through to correction.
• Follow up on blocked HSA accounts.
• Social security number verification process.
• 401k unclaimed checks review and follow up.
• Support other benefit audit and review processes.
• Prepare taxable fringe benefits information for payroll processing.
• Filing of promotion offer letters.
• Maintain payroll and time employee records.

EMPLOYEE RELATIONS RESPONSIBILITIES

• Research and gather employee information for applicable promotion inquiries for review.
• Research and gather employee information for rehire inquiries for review.
• Gather and process requests for employee documents and records for Supervisor review.
• Conduct post payroll review of documentation requirements per subsidy performance expectations.
• Prepare documents and distribute applicable information to management.
• Monitor outstanding performance reviews for terminated employees and position changes to keep outstanding reviews clean and up to date.
• Compile and distribute attendance compliance reporting on a regular basis.
• File performance and disciplinary actions upon review by Supervisor (example: IDP, NOCA, PIP).
• Follow up on low and excess hours usage for all employees.

QUALIFICATIONS

• Bachelor’s Degree and 1+ years of human resources experience or equivalent combination of education and experience.
• Excellent attention to detail and data entry accuracy.
• Excellent verbal and written communication skills.
• Excellent in Microsoft Office, specifically Word and Excel.
• Experience with UKG Pro or other payroll/HRIS vendors.
• Experience with payroll related responsibilities.
• Strong data entry speed and efficiency.
• Ability to effectively manage time and stay on task.
• Ability to follow directions thoroughly and accurately (both written and verbal)
• Ability to work with confidential information is essential.
• Ability to work and learn quickly in a fast-paced environment.

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