Job Description

Job Title: HR Assistant

Pay: 28/HR. D.O.E

Location: Sacramento Travel Required: As Needed

Summary Description:

Under general supervision, the Human Resources Assistant provides administrative and clerical support for the Human Resources function. This role is responsible for maintaining accurate employee records in HRIS and payroll systems, handling confidential employee files, assisting with benefits administration, and processing various HR transactions. The position requires knowledge of human resources practices, strong organizational skills, and attention to detail.

Key Responsibilities:

• Perform data entry and upload documents into the HRIS system, including demographic information, pay changes, promotions, and benefits enrollments.
• Maintain and organize employee attendance records.
• Assist in processing new hire paperwork and setting up employee files in both physical and digital formats.
• Ensure compliance with DOT and personnel file maintenance standards.
• Assist in preparing for audits related to I-9 documentation, personnel files, and DOT compliance.
• Support HR compliance initiatives and ensure adherence to company policies.
• Manage procurement of office supplies for the HR department.
• Maintain and organize all Workers’ Compensation, Leave of Absence (LOA), Benefits, and New Hire packets.
• Assist HR Generalist with Workers’ Compensation claims and LOA requests.
• Participate in planning and coordinating company events.
• Prepare separation documents and assist with the offboarding process.
• Process and manage employee uniform orders.
• Provide general HR-related assistance to employees and job applicants, including information on policies, benefits, and payroll.
• Perform general administrative duties, such as answering phones, managing email correspondence, and maintaining office equipment and supplies.
• Contribute to team goals by completing related tasks as needed.
• Support HR Manager and HR Generalist with various administrative tasks.
• Perform other duties as assigned.

Required Skills & Qualifications:

• 2-3 years of experience in customer service or administrative support, preferably within Human Resources.
• Strong verbal and written communication skills with a professional business approach.
• Ability to multitask and handle a variety of HR-related responsibilities efficiently.
• High attention to detail and strong organizational skills.
• Proficiency in Microsoft Office and HRIS software.
• Ability to work both independently and collaboratively in a team environment.
• Strong customer service skills with a problem-solving mindset.

Education & Experience:

• High school diploma required; associate or bachelor’s degree in a related field preferred.
• Minimum of 3 years’ experience as an HR Assistant or similar role.

Computer Skills:

• Proficiency in electronic mail, word processing, spreadsheets, and HR-related database applications.
• Familiarity with HRIS systems and payroll software is a plus.

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