Job Description
About the job Human Resources Administrative Assistant
POSITION SUMMARY: The Human Resource Administrative Assistant is responsible for performing the administrative tasks to support the efficient and effective operation of the Human Resources department. This role must model to all employees the Gibsons Restaurant Group Core Values of Hospitality, Quality, Value and Family.
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Perform customer service functions by answering employee and applicant requests and questions, including basic policy and process questions, resetting passwords etc.
- Maintains the integrity and confidentiality of Human Resources records and files. Ensures all employee documents are filed appropriately and in a timely manner
- Support HR team with FMLA, Workers Compensation, Unemployment Insurance, immigration and general benefits administration.
- Assists with recruitment as needed: Reviews applications for entry-level and non-exempt positions, maintains accurate records of active job openings and received applications, and runs new hire reports
- Assist with onboarding new employees including background checks and maintaining I-9 files
- Conduct and assist with departmental audits, reporting and projects
- Make copies, scan and email documents, sort and distribute department mail as needed
- Schedule meetings and interviews as needed
- Maintain digital handbooks, benefit brochures and other employment-related forms
- Assist with planning and execution of special meetings and events (e.g. open enrollment, wellness events, training)
- Coordinate service award program, order jackets, watches and 20 year awards
- May perform other duties as assigned
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requires a minimum of a high school diploma and one to two years progressive human resource experience; or a combination of education and experience.
Language Skills Ability to read, analyze, and interpret business documents. Ability to write reports and business correspondence. Excellent verbal and written communication skills. Ability to effectively communicate to employees at all levels of the organization.
Mathematical Skills Ability to calculate figures and amounts such as percentages and increments of time. Ability to apply concepts of basic math.
Other Qualifications Excellent interpersonal skills, with the ability to manage confidential and sensitive information professionally. Requires the ability to operate various office equipment to include a computer, calculator, and copier. Requires a working knowledge of Google, Microsoft Office Suite. Requires an extremely high level of attention to detail.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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