Job Description

A prominent executive at a well-respected venture capital firm is seeking an experienced Executive Personal Assistant to provide exceptional one-on-one support for both business and personal needs. This individual will manage a demanding schedule, handle global travel logistics, coordinate events, oversee house management, and perform various other tasks while collaborating seamlessly with the executive team.

***This is a hybrid role with 3 days in-office based in San Francisco.

Responsibilities:

• Manage complex calendars, including scheduling meetings and organizing daily activities for the executive.
• Handle a high volume of emails, drafting responses and prioritizing tasks to ensure timely execution.
• Identify and implement strategies to enhance workflow efficiency, utilizing new tech tools and AI systems as needed.
• Maintain a strong organizational system for managing both personal and business tasks; support the managing partner with daily operations and project management.
• Coordinate detailed domestic and international travel, including flights, hotels, ground transportation, and itinerary preparation.
• Prepare and organize materials, agendas, and presentations for meetings, ensuring the executive is thoroughly prepared.
• Handle administrative tasks such as drafting correspondence, processing expenses, and managing confidential information.
• Maintain an organized digital filing system for easy access to important documents.
• Assist with personal tasks for the executives, demonstrating discretion and attention to detail.
• Support key project and event management, ensuring deadlines and goals are met.
• Assist with ad-hoc tasks to help the team run efficiently and effectively.

Qualifications:

• 5+ years of experience as an Executive Assistant, supporting senior executives within Venture Capital or Fintech.
• Energetic and positive personality with a proactive, can-do attitude.
• Excellent critical thinking and problem-solving abilities.
• Self-motivated and proactive in managing priorities, with an exceptional ability to support the managing partner effectively.
• Methodical and meticulous approach to work with strong organizational skills and attention to detail.
• Exceptional written and verbal communication skills.
• Proven ability to handle confidential information with professionalism and discretion.
• Experience managing complex schedules and coordinating travel logistics.
• Ability to adapt to shifting priorities and anticipate the executive's needs.
• High level of professionalism and the ability to represent the firm in all interactions.
• College degree preferred.

Salary :

$165K - $175K + discretionary bonus

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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