Job Description

We are currently recruiting for an Executive Administrative Assistant in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive and the team with a variety of administrative tasks. 105K – 115K Base + Bonus + Benefits Package

Responsibilities:

• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
• Prepare for meetings supporting the needs of executives involved.
• Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
• Manage highly sensitive, confidential information with complete discretion
• Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements:

• 3-5+ years of experience as an Executive Assistant; college degree
• Financial industry knowledge highly desirable
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Excellent writing, editing, and verbal communication skills
• Research savvy with extensive experience using online resources
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Local candidates only. Must be in commutable range to NYC (Hudson yards). No sponsorship.

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