Job Description

Job Description

Job Description

Frost Brown Todd LLP , a national law firm with 1000+ legal and business professionals across seventeen offices, is currently searching for a full-time Document Specialist to join our firm. The ideal candidate will have 3+ years of word processing experience, including creating, formatting and revising documents; converting PDFs; and using document comparison software. The schedule for this position is Monday-Friday, 11:00am – 8:00pm EST.

Key Responsibilities:

• Create, revise and proofread complex legal documents to specifications using advanced word processing skills and software knowledge.
• Create, format and edit Excel documents ranging from basic to advanced levels.
• Create, format and edit PowerPoint presentations, ensuring adherence to firm branding standards.
• Compare documents and track changes using firm-specific software.
• Convert PDF documents into various formats, ensuring updates align with style requirements.
• Type correspondence, reports and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions.
• Review completed work for spelling, grammar, punctuation, and formatting accuracy to maintain high-quality standards.
• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• Reformat documents and rearrange information as necessary.
• Manage and prioritize workload effectively to meet deadlines. Respond to inquiries regarding status of projects.
• Provide training and support to users for common tasks frequently requested.
• Maintain confidentiality and security of sensitive information.
• Maintain flexibility in scheduling to cover shifts in the absence of other Document Specialists as needed.

Job Requirements:

• High school diploma or equivalent.
• 3+ years of word processing experience required.
• Expert level skills in Microsoft Word.
• Proficient in working with Tables of Authorities and Tables of Contents for litigation matters.
• Intermediate level of skills in Microsoft Excel skills.
• Ability to convert documents from PDF to Word.
• Ability to clean up documents after conversion of documents and add auto numbering.
• Knowledge of legal practices at a level normally acquired through formal training or its equivalent is preferred
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to concentrate and pay close attention to detail.
• Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors.
• Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and business professionals and provide information with ordinary courtesy and tact.
• This position exercises a moderate level of discretion and independent judgment and requires the ability to work collaboratively and cooperatively with others in a team-oriented environment.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours and flexibility with hours to cover absences of other Document Specialists.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

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