TITLE: Bookkeeper
POSITION NO : P10551
DIVISION : Tallahassee Collegiate Academy
HIRING SALARY : $33,000.00 annually
HOURS : 7:30 A.M. – 3:00 P.M., Monday – Friday.
CONTACT: Human Resources (850) 201-8510 or via email hr@tcc.fl.edu
MAJOR FUNCTION: The bookkeeper provides administrative and financial support to the principal. Reporting to the principal, the bookkeeper serves as a primary point of contact for internal and external stakeholders relating to school expenses while maintaining financial records, preparing reports, and supporting the overall financial operations of the school. The bookkeeper organizes and coordinates the processing of approved purchases and financial transactions for the school and supports special projects and initiatives. The Bookkeeper must have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of time-sensitive activities and confidential matters with discretion.
Receives, writes receipts for, counts, and verifies money for various activities.
Prepares deposits in accordance with school and district procedures.
Collects and organizes all spending receipts related to school expenses.
Uploads receipts to the designated financial management system promptly and accurately.
Ensures all receipts are properly documented and categorized.
Communicates with vendors concerning purchase orders, receives supplies, and verifies against purchase orders to process payments.
Ensures compliance with all school, district, state, and federal financial regulations and responsibilities.
Supports internal and external audits by providing necessary documentation and reporting.
Provides other clerical support such as selling student activities tickets, answering phones for the front office, and other duties as assigned.
MINIMUM TRAINING AND EXPERIENCE: Associate’s Degree; or equivalent combination of education and relevant experience’ Four years of broad, varied, and increasingly responsible experience, preferably three or more years working as an executive assistant in K-12 or postsecondary institutions. Preference will be given to those with prior experience working as a school bookkeeper.
Excellent written, oral and verbal communication skills with an ability to tailor communications appropriately to audiences (parents, students, Board members, community, college partners)
SUCCESSFUL CANDIDATES WILL DEMONSTRATE THE FOLLOWING: Knowledge of policies and procedures. Basic accounting principles. Skilled in communicating effectively. Operating personal computer software such as word processing and spreadsheets. Using Workday software. Ability to work independently. Organize and prioritize tasks to meet deadlines. Complete assigned duties and tasks in a timely manner.
Terms
The bookkeeper reports to the principal; this is a 12-month position.
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