Job Description
Our client, a highly reputable investment firm located in Midtown West, is looking to hire an Admin / Receptionist for their NYC office. This role will represent the firm at the front desk and assist throughout the office. The ideal candidate will have at least 1-2 plus years of applicable experience. The successful candidate will be proactive, resourceful and an excellent communicator. This is a fantastic opportunity to assist a dynamic firm! This role is in the office, 5x a week.
REPONSIBILITES:
Managing the main phone line and screens calls
Arranging meetings by: managing the corporate calendars and setting-up meeting invitations; clearing guests with building security; receiving and directing visitors to appropriate conference rooms; making specific arrangements for meetings (such as ordering breakfast and/or lunch, setting up A/V when needed, etc.)
Coordinating travel arrangements when necessary, including cars service and/or hotel for guests
Assisting Office Manager in daily office operations
Coordinating building services
Coordinating office reservations and supply inventory
Signing for and distributing mail, print stamps and managing the postage account
Sending weekly interoffice package to headquarters
Operating a variety of office equipment including copier/printer, postage weight machine and binding machine
Maintaining order at printer stations daily including discarding cover sheets, distributing print jobs and incoming faxes
Ordering business cards for New York office employees
Organizing office celebrations
Purchasing gifts on behalf of the company
Taking Inventory and ordering office supplies including beverages and snacks
Coordinating and communicating with cleaning staff to include: printing daily conference room calendar schedule and verbally communicating updates; working together on inventory processes to keep supplies stocked
Helping to manage the pantry and meeting set up
Preparing routine accounting reports on a weekly and monthly basis including: Petty cash report and monthly debit card statement; preparing and submitting vendor services invoices for approval
Performing miscellaneous job-related duties as assigned
REQUIREMENTS: Independent, organized individual with great attention to detail
Must be extremely reliable and have a positive attitude
Is approachable and responsive to all employee requests
Possesses the ability to prioritize a variety of challenges and responsibilities
Communicates effectively both orally and in writing
Is flexible, teachable, adaptable, and exhibits excellent interpersonal skills
Possesses the ability to work well with all levels of management and guests
Possesses the ability to follow written/verbal instructions
Must exhibit good judgment
Must work well both independently and in a team
Is able to focus in a fast-paced open area
Has strong computer and research skills
College degree and 1-2 years of experience managing a reception desk or related role
SALARY:
$60-$65K + Paid OT + FULLY paid Benefits from day 1 + Discretionary Bonus Opportunity + 401K/contribution + Great PTO
HOURS:
8:30/9am-5:30/6pm (DOE) + flexibility if needed
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Job Tags
Flexible hours,