Job Description
Salary: $20.92 - $27.20 Hourly
Location : Parkland, FL
Job Type: Part Time Employee
Job Number: 00775
Department: Public Works
Opening Date: 12/20/2024
Closing Date: 1/6/2025 11:59 PM Eastern
General Purpose This position performs clerical and other office duties for the Public Works Department. This position assists the Senior Director of Operational Services & Projects with general administrative support for the Public Works Department.
Essential Job Functions - Answers telephones and directs calls accordingly, in a timely, courteous and positive manner.
- Receives public questions, provides answers and solutions, in person and by telephone; responds to inquiries from employees, citizens, and others; and refers, when necessary, to the appropriate person or department.
- Assists the Senior Director, Assistant Directors, and Department Superintendents with all backup documentation for Purchase Order (PO) request in accordance with PO processes and procedures.
- Acts as a Department Liaison with the City's Buyer in the Purchasing Department.
- Assists the Senior Director and Assistant Directors in preparing purchasing request forms.
- Assists with departmental timeclock discrepancies and reports any issues to the Assistant Director-Operations or Senior Director.
- Operates office machines as required.
- Receives, sorts, and distributes incoming mail.
- Duplicates, scans and distributes documents.
- Composes, types and edits correspondence, reports, memos, or other material as needed.
- Assists in the development of notices, flyers, brochures, newsletters, and other informational material.
- Performs other related duties as required/assigned.
Qualifications EDUCATION AND EXPERIENCE - High School Diploma or GED.
- At least three (3) years of experience in an administrative position.
- Valid driver's license with an acceptable driving record.
KNOWLEDGE, SKILLS, AND ABILITIES - Knowledge of department practices and policies.
- Skill in Microsoft Office and Excel.
- Skill in the use small office equipment, including copy machines or multi-line telephone systems.
- Skill in using computers for data entry.
- Skill in using computers for word processing and accounting purposes.
- Ability to meet the public and establish effective working relationships with City employees, employees of other agencies, and the public.
- Ability to multi-task and maintain complex records and prepare accurate reports.
- Ability to work independently with little supervision.
- Ability to maintain confidential information.
Working Conditions & Physical Requirements - Work environment is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
- The work is sedentary work and requires exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects.
- Additionally, the following physical abilities are required: manual dexterity, hearing, mental acuity, repetitive motion, speaking, talking, and visual acuity.
Leave The City offers paid time off a maximum of 26 hours to eligible part-time employees.
Discount Cards Discount cards, special offers and promotions are available to all employees for area attractions and retail businesses.
Library Card All regular full time and part time City employees, regardless of their permanent residence, are eligible to obtain a City of Parkland Library card while they remain an employee.
EAP The Employee Assistance Program ("EAP") is designed to assist with a broad range of problems including family and marital discord, nervous or emotional disorders, drug or alcohol abuse, poor physical health and other personal problems. The EAP is available to all regular full time employees, their spouses and dependents. Participation and all records will be handled in a strictly confidential manner. There is no cost for employees to consult with an EAP counselor.
01
Do you possess a High School Diploma or GED?
02
Do you have three (3) years of experience in an administrative position?
03
Do you possess a valid driver's license with a good driving record?
Required Question City of Parkland, FL
Job Tags
Hourly pay, Permanent employment, Full time, Part time,